The Hart Surgery

The Hart Surgery

York Road, Henley-on-Thames, Oxfordshire, RG9 2DR

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Covid Vaccination Program


Please do not ring our main number for information about our Covid Vaccination clinics or to enquire when your turn will be as we need to keep these lines free for normal surgery business. Instead, please ring (or leave a message), text or WhatsApp the above number or email if you need further assistance or information about the Covid Vaccination program and we will try our best to help. Messages are picked up regularly and the line is manned Mon-Thur when we don’t have clinics on.  We will contact you when it is your turn to be vaccinated with your 1st or 2nd vaccination so we would be grateful if you could not call the surgery to ask except for reasons laid out below.

We respectfully ask that you do not use this line for any other purpose.

Waiting List/Last Minute List: We are getting many enquiries a day asking about this. Please do not contact us to ask to be put on a reserve list as we don’t have one. If we have vaccine left over at the end of a clinic we will call people who are in an eligible cohort. We are under strict instructions not to let people jump the queue.

UPDATE 13/4/2021

45-49  year olds: We were given the go ahead today to start inviting this age group and will be contacting you within the next week or two.

Following the latest government guidelines we will still be offering Astra Zeneca (we are not currently expecting deliveries of any other types of vaccine in the near future) to all patients over the age of 30. For those under the age of 30 who are otherwise fit and healthy, the ultra cautious advice is to offer an alternative to the Astra Zeneca vaccination for the time being (although we will will not have an alternative to offer until May).  if you have already had the first vaccination you should go ahead and have the second. For more advice and questions concerning blood clotting click on the leaflet below.

We have now vaccinated over 48% of our patient population with their first dose and are now inviting patients in for their 2nd dose 10-12 weeks after their first one.  We still have not been given permission to vaccinate those under the age of 50 without a long term condition.

We are also inviting the household members of patients who are immunocompromised. This includes people taking drugs which affect their immunity such as methotrexate, those living with conditions such as HIV or MS and patients undergoing chemotherapy.  If you are in bubble with someone who is immunocomprised but do not live with them or are living with an immunocompromised person who is not registered with us , please contact us as we will not pick you up automatically.

We have offered a vaccine to everyone over the age of 50 that we have been able to contact as well as carers and those with conditions which put them in a high clinical risk category. Please contact us on the Covid hotline if you think you have been missed.  We have not been given permission by NHS England to start vaccinating anyone under the age of 50 who is not in a high risk category but will be ready to go when we are.

NHS is sending letters out to patients inviting them make an appointment at the mass vaccination sites up to about a week before we reach that cohort at the surgery although we usually offer an appointment within about a week..  When we get to your cohort we will call, text or email you to invite you to come for your vaccination at the surgery if you have not had your vaccination at a vaccination site.

For more details about priority groups see here

Group 1:  Residents in Care Homes and Care Home workers We have vaccinated all the residents in the care homes we look after and the staff who work there. If you work in a care home that we do not look after, you will need to contact the GP associated with that care home.
Group 2: All those 80 years of age and over and frontline health and social care workers We have given a first vaccination to all the eligible over 80s who we have been able to contact and some second vaccinations. We will be patients for their 2nd vaccination 10-12 weeks after their first.

Frontline and social care workers should email who will direct you to a vaccination centre.

Group 3: All those 75 years of age and over We have given the first vaccination to all those in this group that we have been able to contact
Group 4: All those 70 years of age and over and clinically extremely vulnerable individuals (not including pregnant women and those under 16 years of age) We have given the first vaccination to all those in this group that we have been able to contact. There are still 9 people we have been unable to contact
Group 5: All those 65 years of age and over We still have 28 patients in this group that have not had their vaccination but we have been unable to contact.
Group 6: Adults aged 16 to 65 years in an at-risk group and carers: (see here for conditions) We have vaccinated all the people in this group that we have been able to contact but there are a lot of patients who are not picking up their phone or for whom we have no correct phone number for 
Group 7: All those 60 years of age and over We have vaccinated all the people in this group that we have been able to contact but there are a lot of patients who are not picking up their phone or for whom we have no correct phone number for 
Group 8: All those 55 years of age and over We have invited all patients in this group that we have been able to contact. Please call us if we haven’t invited you
Group 9: All those 50 years of age and over We have invited all patients in this group that we have been able to contact. Please call us if we haven’t invited you
Cohort 10: We have been given permission to start inviting all those who are aged 45-49 not in the above groups and have started sending invitiations out.

Second Vaccinations

Although patients who came to our very earliest clinics have had a 2nd dose of their vaccinations, the government guidelines have changed since, now stating that we should give the second dose of both the Pfizer and Astra Zeneca vaccines 12 weeks after the first. As long as we have vaccine supply, we will be calling patients in for their second dose as near to 10-12 weeks after their first one as we are able.

When can I expect to get my vaccination?

There are a lot of unknowns and variables but a useful calculator as to when you might reasonably expect to receive your vaccination with known current information can be found here.


A link to the recent webinar where Dr Michelle Brennan of this surgery and Dr Lisa Silver of Nettlebed surgery updated the people of the Henley area on the current Covid vaccination roll out can be found here

Declined, Postponed or Currently Abroad

If you have decided you want to wait to have the vaccination or are stuck abroad and unable to have it at the moment, the onus is on you to contact the surgery when you are ar ready to have the vaccination as we do not have the resources to keep checking. Thank you for your understanding.


As of the 30 January 2020, the Joint Committee on Vaccine & Immunisation has recommended that carers who are in receipt of Carer’s Allowance or are the main carer of an elderly or disabled person whose welfare may be at risk if the carer contracted COVID should be included in Priority 6 alongside people with underlying conditions. If however, you work for an agency and are paid to go in and out of several homes, you would count as a frontline social care worker (see below) and be in Group 2. If in doubt email to enquire.

Frontline healthcare and social care workers

There has now been a change of policy for all frontline healthcare and social care workers. Instead of contacting us directly you need to contact who will organise your vaccination.  More mass vaccination centres and pharmacy vaccination sites have opened across the country including the Kassam Stadium in Oxford. The Kassam has started to vaccinate health and care staff and will begin to vaccinate patients from Monday 8th February.

This includes (but is not limited to):

  • staff working on the vaccination programme
  • staff who have frequent face-to-face contact with patients and who are directly involved in patient care in either secondary or primary care, mental health, urgent and emergency care and community settings
  • those working in independent, voluntary and non-standard healthcare settings such as hospices, and community-based mental health or addiction services
  • laboratory, pathology and mortuary staff
    those working for a sub-contracted provider of facilities services such as portering or cleaning
  • temporary, locum or ‘bank’ staff, including those working in the COVID-19 vaccination programme, students, trainees and volunteers who are working with patients
  • frontline social care workers directly working with vulnerable people who need care and support irrespective of where they work (for example in hospital, people’s own homes, day centres, or supported housing); or who they are employed by (for example local government, NHS, independent sector or third sector).

Patients on Rheumatoid Arthritus Drugs

Specific information about this may be found here

For more information about the Covid Vaccination see: Coronavirus (COVID-19) vaccine – NHS (

COVID-19 vaccination: guide for older adults leaflet (print version)